SINCE 1990, O.C.R.E. offers to Exporters, through a highly qualified and experienced human team, a local support: administrative organisation, knowledge of the Spanish market, its ways, its legally, fiscal and banking regulations and Laws.

ALSO...

CREDIT INQUIRIES

• We advise you on different methods of everyday use of retrieval in Spain, in order to get the payment of your Spanish invoices through the most effective way: cheques, banker’s orders, accepted drafts, banker’s receipts, postal orders, pro-forma etc...

• We reduce the costs by optimal banking conditions, negotiated for the exporter’s exclusive profit.

• Clients who may have signed up for our service will be able to get commercial reports about their clients by just requesting them via fax, to estimate their financial solvency, particularly when they have not registered a credit insurance.

• We provide you, confidentially, with credit reports that will allow you to know: VAT number, registering data about activities, board composition, share capital, head office, work centres, account presentation, payment fulfillment and incidences.

• OCRE gets them from several Spanish sources which it is subsrcribed to, and sends them via fax after no more than 48 hours.

• In order to give these reports, we absolutely need to know the Spanish client’s fiscal number (C.I.F.) and the exact customer trade name.

GOODS DELIVERY

CREDIT INSURANCE

• We offer an efficient, fast and economical transport service, according to your goods delivery needs throughout the domestic territory.

• We monitor arrivals, deliveries and payment of your domestic invoices for you, optimising then an essential service all over your exportation.

• In order to guarantee a positive financial goal of your commercial operations in Spain, we suggest the exporter to register an exportation credit insurance policy in his country.

• This policy has to guarantee default from the clients. But the same policy does not guarantee commercial disputes, – real or fictitious – solved directly and exclusively by the exporter and his sales network.

• OCRE collect for the benefit of his client, providing the dossier to claim insurance.

INVOICE MANAGEMENT AND RETRIEVAL

• Upon reception of invoices we computerise them, issue the agreed payment titles, transmit to the Bank for collection at precise dates as indicated in the invoices.

• We receive and manage immediately the credit notes received from the exporter, avoiding many unpaids and their attached expenses.

• We eagerly claim and pursue unpaid: Fax, registered letters, acknowledgement of receipt, personal calls, etc... filing claims lawsuits that we let the exporter know immediately for their fast solving.

• We communicate every suspicious delay in payments, making it possible to stop new deliveries, avoiding new unpaids.

• We offer to operate with "pro forma invoices" in order not to lose sales that are difficult to retrieve: when the amount reaches our bank, we let the exporter know via fax that he can already send the goods without risks.

• We assure a permanent contact among the exporter, the sales network and the Spanish clients.

• Our administrative and financial mediation allows the Commercial Representative to spend 100 % of his time to "selling", because he is released from financial conflicts with his clients.

• We diminish banking expenses by using special conditions agreed with our bank, for the exporter’s exclusive profit.

• We make regular transfers to the bank account indicated for the retrievals received on the 10, 20 or 30 of each month.

• We never participate in the commercial management, which is exclusively monitored by the exporter and his sales network: OCRE does not set the method or date of payment and we follow the ones shown in the received invoices.

CURRENT ACCOUNT "RESIDENTS" and "NON RESIDENTS"

• The current accounts for Residents can only be set by individuals or companies resident in Spain even though they aren' t Spanish. Consistently, the foreign non Residents can not open current accounts for residents.

• However, OCRE offers to his foreign clients the chance to deal with a shared sub-current account with an independent number given by the bank at the request of OCRE, that allows every client to operate with his own account together with OCRE.

This is the management before the Spanish administration, under the name and on behalf of a foreign client in the target country, of the body of taxation following any business activity in Spain.

WHAT TO DO IF...

SOME ADVANTAGES ...

• You want to sell in the European Union but your clients, eager not to modify their habits with new administrative obligations like DEB, Intrastat, VAT advance, surprising control etc..require their invoices to have "VAT included", as if you were a local provider, or your competitor may be already doing it...!

• You want to sell and buy from other countries of the E.U. and you are not able to (or can not) afford the formation of expensive affiliated companies or branches, or you are not able to share your margin with a general agent!

• You export machines requiring complex technical mounting at your client’s country, or you rent them temporarily and with technical assistance, at a country different of yours.

• You are a building contractor or decorator and you are offered contracts in other country in the European Union...!

• You sell by post in your country, and you wish to expand to other E.U. countries...!

• You will be able to invoice, from your site, at the Fiscal Representative head office, with the obtained Spanish VAT number, in EUROS " VAT included".

• The unknown quantity of final cost disappears when including VAT as domestic currency, which will make your sales remarkably easier.

• It allows you to operate with a warehouse, as any other Spanish company, which will speed up your deliveries, that is to say, your sales.

• It offers the same profits as if you had an affiliated company or branch office in Spain, but without financial charges or obligations.

• It releases your clients from the obligation of paying the purchasing VAT, as well as from doing statistical tax returns as the Goods Exchange declaration ( DEB ), Intrastat etc ...

HOW TO APPOINT A FISCAL REPRESENTATIVE

• Signing up a contract, which establishes rights and obligations for both parties, according to Spanish Law.

• Financially supporting the Fiscal Representative before the Spanish Administration, by signing a " financial guarantee".

• Giving the Fiscal Representative enough power in order to give him ability to deal with the matters relating the VAT produced by the activity before the Spanish Administration; this representation must be granted before a Notary with a " comment from LA HAYE" and translation to Spanish by legal interpreter, or before a Spanish consulate because they have consideration of Spanish notary.

CONDITIONS REQUIRED

• Be liable for V.A.T. or a similar tax in the home country.

• Be a resident of the E.U. including the Canary Islands, Ceuta and Melilla, and have no permanent establishment on Spanish territory, including the Balearic Islands.

• Must not have conducted any other operations in Spanish territory than those giving rise to the V.A.T. recovery.

MINIMUMS TO BE CLAIMED // PERIODS

• The total amount of the application for refund shall not be below - 200,00 EUROS.

• The application is to be based on V.A.T. paid during a quarter or a calendar year. But periods shorter than a quarter can be admitted if they represent all operations corresponding to a calendar year.

• Contrary to other European countries, there are few limits on VAT refunds in Spain, provided the instructions contained herein are followed strictly; such limits as there are concern special cases such as financial operations etc.

• Therefore, refunds can be asked for transportation, car rentals, fuel, tolls, taxis, hotels, restaurants, advertising, stands at trade shows, decoration, professional training, conference rooms, etc...

DOCUMENTS TO BE SUPPLIED

VERY IMPORTANT

• An original certificate of liability to V.A.T., issued by the Fiscal Authorities of the home country, mentioning the line of business and the Fiscal Identification Number .

• Originals of invoices or other documents on which we shall apply for refund clearly stating the % and amount of V.A.T.

• The necessary power of attorney authorizing our company to manage and retrieve on your behalf from the Spanish Administration the V.A.T mentioned in the invoices: this power must be granted before a Notary with a comment from LA HAYE and translation to Spanish by legal interpreter, or before a Spanish consulate: they have consideration of Spanish notary.

1. tickets and receipts are accepted by the Aministration but they must indicate VAT nº, % and amount of VAT paid, with total paid; however the mention "VAT INCLUDED" is OK.

2. Applications from countries outside the E.U.must also include an official certificate, legalized by a Spanish consulate, of reciprocity for Spanish professionals and businessmen

3. The expiration date for rights to VAT refunds is JUNE 30 of the calendar year following the date of the invoice, and no application will be considered after that date.

4. The Spanish Administration takes about 8 /10 months from the date 30.06. to issue refunds.

OUR FEES

IF WE ARE NOT SUCCESSFUL RECOVERING THE V.A.T. CLAIMED ON YOUR BEHALF ,
THERE WILL BE NO COSTS FOR YOU !!

 IF YOU ARE INTERESTED IN OTHER E.U. COUNTRIES
request us for the corresponding documentation.

Inter Tax Network
A FISCAL NETWORK AY YOUR SERVICE
IN THE EUROPEAN UNION.

FILE PREPARATION

PERIODIC FORMALITIES & PAYMENTS

• Investigation for the most convenient labour-contract: modality, term, proof period, financial conditions, annual salary, holidays periods and Social Security system (S.S.): sickness, industrial accident, pension and unemployment benefit, essentially.

• Contract presentation to the firm, to be signed by a Spanish employee.

• Registration of employer in S.S. and medical insurance, obtaining registration number and "registration book of employees" with visit book for labour inspection".

• Request to a foreigner firm, in order to make statement and payment to public finance (H.P.) and S.S. of Spanish VAT number.

• Management and registration on S.S. for new employee, with comunication to the foreigner firm that everything is clear to start working.

• Establishment of payroll on the basis of the information supplied by the employer,and delivery of monthly check-salary to the employee.

• Establishment of special statements for S.S. and medical insurances.

• Statement and payment of employer contribution and employee part to S.S.

• Quarterly statement and payment at H.P. for salary and tax on income level paid to employee.

• Statement of annual report for tax on income level at H.P.

• Delivery to the employee of certificate for yearly income, to their personal tax statement.

• Renewal of Labour Contract.

WHO IS CONCERNED?

All foreign companies that have salaried staff in Spain, o which plan to hire employees in a next future, helping them avoid a large number of traps due to:

• Lack of knowledge of the legislation in force in our country, then the Spanish system is complicated and constantly changing.

• The difficulty of monitoring and checking payroll management from some distance away, when the administrative and financial department is abroad.

• Possible linguistic problems when contacting the various Spanish Administrations.

• And we must mention information for employers and employees about their respective rights and obligations...with strict respect for confidentiality..

CONTACT US!

www.ocre-bl.com / email: blabro@ocre-bl.com

San Isidro, 3, 1º Of. 5 / Tel: 34 91 634 61 05 / Fax: 34 91 634 48 10

28220 MAJADAHONDA - Madrid - ESPAÑA

AS IF YOU WERE HERE !!